Privacy Policy

Introduction

JH Dance Academy (JHDA) is committed to protecting the privacy and security of your personal information, in accordance with the UK GDPR and Data Protection Act 2018. This Privacy Policy provides you with information on how we collect and process your personal information through our website www.jhdanceacademy.co.uk, including any information you may provide (online and offline) when purchasing products or service, or signing up to JHDA’s newsletter.

JH Dance Academy are the data controller and we are responsible for your personal information.

Our Data Protection Officer is Jennifer Soares (Principal).

Should you have any questions regarding this privacy policy, please contact her via phone or email.

Phone: 07794278610

Email: jenny.jhda@hotmail.co.uk

This Privacy Policy will explain:

· How, when, and why we collect personal information.

· How we use the information.

· How long we keep it.

· When and how we may share it with others.

· How we keep it secure.

· Your privacy rights and how the law protects you.

· We only use personal information if we have an appropriate reason (lawful basis) to do so.

How Does JH Dance Academy Collect Personal Information?

We may collect personal information about you when you:

· Complete an online enrolment form or paper application form.

· Contact us via the phone, email, or in person.

· Enquire via Facebook, Instagram, JHDA website.

· Made a payment or book a class/event.

What Type of Personal Information is Collected?

As you complete our online enrolment form for classes at JHDA, we will collect the following types of personal information.

Identity information may include:

· Names of parents/guardians/students/clients and emergency contact names.

· Students’ date of birth/age.

· Relationship of the adult enrolling the student for classes at JHDA.

· Staff details including name, address, DBS certificate number.

Contact information may include:

· Parents/guardians/clients/staff home address, billing address, email address, home telephone number, mobile telephone number.

· Emergency contact numbers and relationship to student.

Financial information may include:

· Students account payments and invoices.

· Staff bank account details for payment.

Transation information may include:

· Payment and purchase details made between us.

Profile information may include:

· Your username and password, purchases, your preferences, feedback, and survey responses.

Usage information may include:

· How you use our website, products, and services.

Marketing and communication information may include:

· Your preferences in receiving marketing communication from us, such as JHDA’s newsletters or promotional emails.

Consent information may include:

· Parents/guardians consent for their child/children to be photographed/filmed/recorded for promotional material on JHDA’s website and public social media accounts.

· You have the right to withdraw your consent at any time by contacting the Dance School Principal, Miss Jenny at jenny.jhda@hotmail.co.uk.

Sensitive information may include:

· Gender.

· Students’ health and medical conditions.

How we use your personal information.

JHDA Principal and Class Manager have access to use your personal information. It is used to offer an excellent service, such as:

· Process online enrolment forms for JHDA classes and/or events.

· JHDA teachers will have students’ personal information on class registers in case we need to contact you in an emergency. Teachers have been briefed on GDPR and will store printed registers in a lockable compartment to keep your personal information safe.

· Medical information to provide the correct service.

· Contact parents or guardians regarding student absences, sickness, or any other information.

· Send you promotional newsletters or emails regarding upcoming news or events, new classes or products, or any other information that you may find interesting using the email address that you have provided and consented to.

· Process orders for JHDA products or other service.

· Update our account records.

· Notify you of changes to our services.

· Seek feedback or comments to improve the products and services we provide.

· Support and manage staff contracts, payments.

· Process a payment (or credit) for a product or service.

· Provide outside agencies such as, Local Authorities, Production Companies with information for students to obtain the required performance licences.

· Handle enquiries or complaints.

We only access your personal information and/or share it with third parties when legally permitted, such as:

· Performing a contract between us.

· Comply with a legal or regulatory obligation.

· Protect the rights, property, or personal safety of the public.

You Rights to Your Personal Information

You have the right to request the following information:

· How we collect and use your personal information.

· Access the personal information we hold for you. For this, we would require proof of identity.

· Correct your personal information.

· Delete your personal data at any time by contacting the Dance School Principal, Miss Jenny at: jenny.jhda@hotmail.co.uk. If you choose to do this, the personal information that we store will be deleted from our system, you will no longer receive communications from us and your child’s place at JHDA will be withdrawn.

Questions and Complaints

If you have any questions about our Privacy Policy or if you wish to update or remove any of your personal information, please contact the Dance School Principal, Miss Jenny at jenny.jhda@hotmail.co.uk.

How long we keep your personal information for?

We review how long we keep personal information on a regular basis.

We are legally required to hold financial records for 7 years. We only hold your personal information on our system for as long as is necessary for the relevant classes or events, or if it’s set out in any relevant contract or agreement you hold with us.

We review our Privacy Policy annually or as an when changes in legislation or internal procedures require it.